CONDITIONS OF ENTRY

(All entry fees, admission charges and prize money are GST inclusive.)

1. Close of Entries Entries close on 31st December 2012 at 4.00pm.

Postal to: Barastoc, Equestrian Victoria, PO Box 616, Werribee, VIC 3030 or online www.nominate.com.au

Late entries will be accepted up to 5.00pm Friday 4th January 2013; however a 50% surcharge will apply to entry fees only.

2. The Organizing Committee reserves the right to accept or reject any entry or vary the conditions of any event or to cancel any event without assigning a reason.

3. ENTRY FEES: As stated on Section Headings. No refunds/scratching or substituting after entries close

4. Facility Fee Exhibitors will be required to pay a compulsory Facility Fee of $16.00 per horse/pony entered, per day. This fee will be passed onto the Werribee Park National Equestrian Centre.

5. Security Fee In order to protect the venue, sponsor signs and exhibitors equipment, the Committee has decided to set a fee to cover the cost of overnight security during the 2013 Show. Exhibitors will be required to pay a compulsory Security Fee of $6.00 per horse/pony entered.

6. Registration of Horses Life Horse Registration is $150 or Equestrian Victoria now allows a Probationary Registration for new horses (cost $80 x 2 instalments). This allows the horse to be part registered ($95 is payable with original application). If the horse is to continue being shown, the “second half fee of $95” is payable in the following year, at which time the horse  is considered registered for life.

7. Insurance 'Please see schedule requirements per section' The Equestrian Australia membership number must be shown on the entry form, in the space provided.

OPTION 1. All entrants must be Junior, Senior or Show Horse Members Of Equestrian Australia. Official, Supporter, Recreational Senior, Recreational Junior and Associate Level of membership is not accepted.

Option 2:  We do recommend that competitors are current EA members however we are able to offer you a limited policy specific for the Purpose of Barastoc.  If you choose to take up this option you are able to enter any class within the Barastoc Schedule as long as your horse/pony meets registration requirements of the sections you are entering.
If you are not an EA member you are able to take out a Barastoc Event policy.
Coverage is also a lesser version of what is available to EA members, which further promotes the benefits of EA membership to those competing non-members.
The Summary of Cover applicable to this policy is as follows;
Capital benefits $50,000, Non-Medicare Medical Expenses 50% to a maximum of $1,200 - Excess $25. Please note, there are no Weekly Benefits included – please refer to www.sportscover.com for full details. Cost is $60 for the event  per rider, handler, owner and you must complete the disclosure statement attached to this schedule.
No person can ride, led or be an owner without either Option 1 or 2.

8. Exhibit Numbers Exhibit Numbers will be supplied by the Organizing Committee. Exhibitors will be required to collect their Exhibit Numbers from the Secretary’s Office on arrival. Exhibitors will be issued with their paid copy of the Program, when collecting Exhibit Numbers.

9. Exhibitor Passes Exhibitors will not be issued with Complimentary Passes. However, exhibitors may purchase an Exhibitors Pass ($30) with their entries. An Exhibitors Pass will admit an exhibitor’s horse transporting vehicle and its occupants. Only exhibitors able to produce an Exhibitors Pass will be allowed entry to the venue at no charge. Where an Exhibitors Pass cannot be produced the following admission charges will apply –

10. Drug Testing and Swabbing The Committee reserves the right to take blood and/or urine samples from all or any horse/s present at Werribee Park in accordance with the EA Rules and/or the relevant regulations contained in Equestrian Victoria

11. Measuring Horses and Ponies not measured prior to the event must be presented for measuring on the day of competition at a time to be advised. In the event of a height variation, an exhibit will be transferred to the correct category. All exhibitors may be requested to produce Original Height Certificates on the day. Exhibitors not able to do so will have their horses measured. Those that have a current EV/EA measurement certificate need to produce a certificate at the administration office to have the exhibit number stamped

12. Heats Horses entered in classes, which are conducted in heats, must compete in the heat drawn. Failure to present for the heat drawn will result in automatic elimination. Exhibitors with two or more horses entered in a class must indicate on the entry form if they wish the horses to be drawn in different heats.

13. Finalists (All Saddle Classes) Once a finalist for a class has been selected, there will be no substitution should a horse/s not present for final judging.

14. Objections Any objections or protests must be made in writing and signed, and handed to the secretary with a deposit of AUS$100 prior to the commencement of judging for the class concerned or within thirty (30) minutes after presentation of sashes/ribbons. The Committee or their appointed representative/s shall determine the objection and will call such evidence as they think fit. If the decision goes against the objector, he/she will forfeit his/her deposit of AU$100 and be liable for any expenses occasioned by the objection. Should the objection be allowed by the Committee, the deposit will be refunded. Should the objector wish to appeal the Committee’s decision, he/she must lodge an appeal in accordance with the rules of Equestrian Australia.

15. Handler’s Attire Horses may be held in Ring centre during preliminary judging, however handlers must be correctly dressed. Handlers wearing shorts and thongs, or tracksuits will not be permitted into the ring.

16. Eligibility for Championship Awards In Sections where a Panel of Judges carries out the judging of the “Championship Award”, the onus is on the owner/exhibitor to ensure the horse and themselves are eligible to compete under any of the Judges concerned. No Judge will stand aside for the judging of a “Championship Award”.

17. Age of Horses The minimum age of a horse competing in the Saddle Sections is three (3) years of age.

Age of Riders The age of a Rider will be as per the first day (15/2/2013) of the Show, unless stated otherwise.

18. Whips The maximum length for whips is 78 cm, including flaps.

19. Costume When riding ponies 14 hands & under riders must wear jodhpurs and short boots, except in Dressage.

20. Helmets Approved Equestrian Helmets must be worn at all times when riding at the Werribee Park National Equestrian Centre.

21. Stabling All enquiries and bookings can be made by visiting www.wpnec.com.au  or by phoning Werribee Park on (03)9741 7672. Stable booking form is attached. Additional forms can be downloaded from WPNEC website or www.vic.equestrian.org.au Stables must not be on sold.

21. Bullying Policy: Please refer to the EA website