(All entry fees, admission charges and prize
money are GST inclusive.)
1. Close of Entries
Entries close on Tuesday 31st December 2013
at 4.00pm. Postal to: Barastoc, Equestrian
Victoria, PO Box 616, Werribee, VIC 3030 or
Late entries will be accepted up to 5.00pm
Friday 3rd January 2014; however a 50%
surcharge will apply to entry fees only.
2. The Organising Committee reserves the
right to accept or reject any entry or vary
the conditions of any event or to cancel any
event without assigning a reason.
3. ENTRY FEES: As stated on Section
Headings. No refunds/scratching or
substituting after entries close.
4. Facility Fee Exhibitors will be
required to pay a compulsory Facility Fee of
$16.00 per horse/pony entered, per day.This
fee will be passed onto the Werribee Park
National Equestrian Centre.
5. Security Fee. In order to protect the
venue, sponsor signs and exhibitors
equipment, the Committee has decided to set
a fee to cover the cost of overnight
security during the 2014 Show. Exhibitors
will be required to pay a compulsory
Security Fee of $6.00 per horse/pony
6. Registration of Horses – under the new
EA/EV membership and horse registration
structure horses entered for Barastoc Horse
of the Year may be either FULL HORSE
REGISTERED or BASE HORSE REGISTERED. Please
refer to www.equestrianvictoria.com.au –
rules,regs and forms for full information of
new registration structure.
7. Insurance & Membership. The Equestrian
Australia membership number must be shown on
the entry form, in the space provided.
Entrants for the Barastoc Horse of the Year
for 2014 may be either COMPETITOR OR
PARTICIPANT level EA/EV members. Please
refer to Equestrian Victoria website under
Rules, Regs and forms – Nationals Membership
Structure for clariﬁcation. Current
membership of an affliated Breed Society is
acceptable where speciﬁed in the program.All
Owners, riders or handlers must comply with
the membership requirements.
8. Exhibit Numbers. Exhibit Numbers will
be supplied by the Organising Committee.
Exhibitors will be required to collect their
Exhibit Numbers from the Secretary’s Office on arrival. Exhibitors will be
issued with their paid copy of the Program,
when collecting Exhibit Numbers.
9. Exhibitor Passes. Exhibitors will not
be issued with Complimentary Passes.
However, exhibitors may purchase an
Exhibitors Pass ($30) with their entries. An
Exhibitors Pass will admit an exhibitor’s
horse transporting vehicle and its
occupants. Only exhibitors able to produce
an Exhibitors Pass will be allowed entry to
the venue at no charge. Where an Exhibitors
Pass cannot be produced the following
admission charges will apply –
adults 2 children)
10. Drug Testing and Swabbing. The Committee
reserves the right to take blood and/or
urine samples from all or any horse/s
present at Werribee Park in accordance with
the EA Rules and/or the relevant regulations
contained in Equestrian Victoria.
11. Measuring. Horses and Ponies not
measured prior to the event must be
presented for measuring on the day of
competition at a time to be advised. In the
event of a height variation, an exhibit will
be transferred to the correct category. All
exhibitors may be requested to produce
Original Height Certiﬁcates on the day.
Exhibitors not able to do so will have their
horses measured. Those that have a current
EV/EA measurement certiﬁcate need to produce
a certiﬁcate at the administration office
to have the exhibit number stamped
12. Heats. Horses entered in classes, which
are conducted in heats, must compete in the
heat drawn. Failure to present for the heat
drawn will result in automatic elimination.
13. Finalists (All Saddle Classes) Once a ﬁnalist
for a class has been selected, there will be
no substitution should a horse/s not present
for ﬁnal judging.
14. Objections. Any objections or protests
must be made in writing and signed, and
handed to the secretary with a deposit of
AUS$250 prior to the commencement of judging
for the class concerned or within thirty
(30) minutes after presen- tation of
sashes/ribbons. The Committee or their
appointed representative/s shall determine
the objection and will call such evidence as
they think ﬁt. If the decision goes against
the objector, he/she will forfeit his/her
deposit of AU$250 and be liable for any
expenses occasioned by the objection. Should
the objection be allowed by the Committee,
the deposit will be refunded. Should the
objector wish to appeal the Committee’s
decision, he/she must lodge an appeal in
accordance with the rules of Equestrian
15. Handler’s Attire. Horses may be held in
Ring centre during preliminary judging,
however handlers must be correctly dressed.
Handlers wearing shorts and thongs, or
tracksuits will not be permitted into the
16. Eligibility for Championship Awards. In
Sections where a Panel of Judges carries out
the judging of the “Championship Award”, the
onus is on the owner/exhibitor to ensure the
horse and themselves are eligible to compete
under any of the Judges concerned. No Judge
will stand aside for the judging of a
17. Age of Horses. The minimum age of a
horse competing in the Saddle Sections is
three (3) years of age. Age of Riders. The
age of a Rider will be as per the ﬁrst day
(13/2/2014) of the Show, unless stated
18. Whips. The maximum length for whips is
78 cm, including ﬂaps.
19. Costume. When riding ponies 14 hands &
under riders must wear jodhpurs and short
boots, except in Dressage.
20. Helmets. Approved Equestrian Helmets
must be worn at all times when riding at the
WPNEC for riders 18yrs and under. For the
purpose of competition only, competitors
over 18 years of age may wear a top hat or
similar in any class. The
wearing of these hats is only allowed from
your stable to competition arena and return.
At all other times an approved and fastened
helmet must be worn.
21. Stabling. All
enquiries can be made by visiting
or by phoning Werribee Park on (03) 9741
7672. Stable booking form is attached.
Additional forms can be downloaded from
WPNEC website or
Stables must not be on sold.
22. Bullying Policy: Please refer to the
CANCELLATION POLICY: if cancellation is
required due to existing or predicted severe
and dangerous conditions such as Code Red
Fire Warnings / Flood or travel warnings /
disease outbreaks a message will be
available on 03 9013 0707
REFUND POLICY – If an event has commenced
there will be no refunds. • If an event is
cancelled prior to commencement of the event
– costs incurred by the show committee prior
to the show will be paid and remaining funds
will be reimbursed to the entrant if the
amount per exhibitor is $2 or more. • If an
event is postponed entry fees will not be
refunded without a written request from the
exhibitor within 7 days of the notiﬁcation